Accounting Supervisor

Job content

Reports directly to the Accounting Manager and responsible for the effective and efficient supervision of the various functional units of Accounting Department covering all areas of accounting.

Duties and Responsibilities:

A. Procure to Pay

1. Receives request for payments from suppliers and internal customers (employees) such as but not limited to:

a) Local and foreign suppliers’ invoices and billing statements

b) Employee advances, liquidations, and reimbursements

2. Checks and verifies the completeness and validity of the requests submitted in accordance with company policy and BIR requirements

3. Coordinates with the requestor and/or supplier for any clarification or discrepancies noted

4. Maintains vendor’s contracts and information

5. Checks accounting entries based on the request for payments received in accordance with applicable accounting standards, company policy and BIR requirements

6. Ensures that all obligations are properly accounted for and processed on time

7. Checks BIR Form 2307 in relation to the documents process

8. Prepare reports related to Accounts Payables as required to complete the month-end/year-end closing procedures

9. Coordinates with Accounts Payable and Treasury team in the head office

B. Order to Cash

1. Checks billing statement created by Associates/Specialist

a) Validates all supporting documents related to the sales transactions

b) Performs matching of data entered in the system against the supporting documents

2. Checks credit memos

3. Track exceptions between delivery and invoice registers

4. Maintains customer files

5. Prepare reports related to Billing and Accounts Receivables as required to complete the month-end/year-end closing procedures

C. Records to Report

1. Reviews monthly bank reconciliation report

2. Serves as the main contact person of Parent Company for any inventory-related reconciliation or inquiries

3. Serves as fixed asset contact person of Parent Company for any reconciliation requirement

4. Monitors, reconciles, maintains, and/or reviews the subsidiary ledger of all accounts versus the general ledger

5. Prepares and/or reviews, and reports accurate financial statements, and management reports on a monthly, quarterly, and yearly basis.

6. Coordinates with external auditors and prepares all requirements for the completion of external financial audit.

7. Coordinates with other groups and departments in relation to the accounting operations and reporting, for the proper implementation and application of the companies’ policies and procedures, and for compliance with government and regulatory bodies, and audit standards.

D. Supervise Accounting Associates/Specialists

E. Assist in the completion of projects assigned to the team

F. File and maintain all accounting records and reports within his function

G. Perform other related functions that may be assigned from time to time

Job Specifications

· Bachelor’s degree in Accountancy, CPA preferred but not required

· Minimum of 5 years’ experience with exposure in all facets of accounting

· Experience in audit, accounting outsourcing or shared services is a plus

· Proficient in MS Excel (Pivot, Lookups, formulas etc.)

· Experience in any ERP (Microsoft NAV, SAP, Quickbooks)

· Self-starter

· Strong attention to details

· Excellent communication and presentation skills

· Excellent time management skills

· Can work independently and with a team