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Administrative Assistant
View: 103
Update day: 14-02-2024
Location: Marikina City Makati City National Capital Reg Pasig City
Category: Other
Industry:
Salary: Negotiate
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Job content
JOB DESCRIPTION
Office Admin:
- Reports directly to Office Admin Senior Supervisor
- Shows good conduct consistent with the company standards during work and within the AGSC premises.
- Performs a wide range of administrative and office support activities.
- Performs related job/duties as may be assigned by the management from time to time.
- Creates and manages the files for office equipment manual, warranty, etc.
- Ensures operation of equipment such as air- conditioning units by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories
- Oversees and supervises the work of janitors and security guards.
- Compile janitors’ and security guards’ work hours and verify attendance.
- Oversees responsibilities of utility staff and security staff.
- Coordinates with the agency when necessary.
- Coordinates with the Building Admin. Officer when necessary.
- Prepares and submits incident reports to the HR Manager for any damages or loss in the facilities.
- Encodes the DTR of the housekeeping and security personnel.
- Reviews the attendance report of the housekeeping and security personnel.
Inventory:
- Facilitates monthly inventory of office, janitorial, and pantry supplies.
- Prepares and submits Monthly Inventory reports for office, janitorial, and pantry supplies.
- Facilitates tagging of inventory stickers.
- Inputs items in the inventory system.
- Prepares and issues Accountability forms to the employees.
- Conducts inventory for leased assets including furniture, fixtures, lockers and locker keys, and company-owned properties.
- Safekeeping and control of all accountable items in the stock room.
- Records the inventory movements, issuance, and temporary issuance (employees borrowing office supplies/ equipment).
- Performs periodic reconciliation of inventory records and physical inventory balances on stockroom reports to ensure that movements of inventories are completely documented and recorded.
- Maintains accurate, and complete records of all inventory transactions; performs a physical count of inventory and reconciles actual count of inventory to system count.
- Communicates inventory problems to Office Admin Senior Supervisor promptly.
- Prepares monthly inventory report including the details on items in the inventory, transferred-in/out, and ending inventory.
- Documents any unaccounted variances, missing items, exceptions, and observations related to inventory.
- Inspecting deliveries to ensure they match with Purchase Order.
Office, Janitorial, and Pantry Supplies Management:
- Monitors daily consumption of janitorial, office, and pantry supplies.
- Conducts weekly inventory of supplies.
- Prepares Purchase Requisition forms.
- Coordinates with different suppliers, vendors, etc.
- Receives deliveries and distributes supplies to the concerned department.
Housekeeping:
- Maintains a Checklist of daily sanitary recordings
- Monitors cleaning, upkeep, preventive maintenance of the office, other properties, fixtures, cleanliness of glass and partitions, facades, pathways, maintaining sanitary of facilities, and regularly painting and cleaning walls
- Manages & supervises all outsourced or Janitorial subcontractors
- Provides and assign a sufficient number of outsourced Janitorial Subcontractors
- Conducts daily/weekly/monthly facilities audit
- Performs and conduct 5s program and training
- Responsible for the monitoring of utility supplies
- Monitors and Ensures Good Housekeeping Practices are strictly maintained
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Deadline: 30-03-2024
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