Purchasing Assistant - Muntinlupa

Job content

Position Description

Job Description

Performs a variety of tasks related to the procurement of goods and services for Goodwill of Central and Northern Arizona and its affiliate entities (GCNA). Conducts day-to-day purchasing transactions including creation of purchase orders and reviewing new vendor requests and updates. Provides superior customer service to internal and external customers by responding to questions in a timely and professional manner.

Essential Duties And Responsibilities

Financial – Sustains growth through financial stewardship & fiscal responsibility.

• Assists with Invitation-To-Bid forms, Requests for Proposal, or Vendor Quotes for departments, as needed. This includes responding to questions and assisting with evaluation of responses from suppliers and internal customers.
• Identifies and delivers cost savings opportunities where possible to contribute towards the overall procurement savings targets.
• Monitors supplier compliance with contracts.
• Maintains audit schedule of vendor leases, contracts, and agreements.
• Reviews and verifies documentation for new vendor approval.
  

Customer & Community – Collaborates with customers to understand and deliver customer’s needs & expectations.

• Evaluates vendors based upon price, quality, service, support, availability, reliability, and selection.
• Ensures that all vendor contracts and agreements meet in-kind and match requirements within the guidelines of program funding contracts.
• Ensures vendors have approved contractual agreements or contracts in place.
  

Operational Excellence – Implements strategies to maximize resources and infrastructure.

• Provides organizational support for enterprise procurement system. Performs system testing for upgrades, identifies and troubleshoots issues.
• Ensures that team members follow efficient and effective processes. Provides end-user training as needed.
• Sources and secures purchased goods and services, and e-solutions, as needed.
• Maintains master lease schedules, ensuring master copies of leases are maintained appropriately.
• Prepares contract documentation for legal review as needed.
• Orders supplies for Finance team and provides other administrative support.
  

Team Goodwill – Promotes a culture that embraces growth & development to meet the needs of our team.

• Models Goodwill Core Values – Trust, Collaboration, Engagement, Ownership, and Innovation.
  

Performs other related duties, as assigned.

Key Values/Enabling Attributes

• Trust – Making relationships as important as results; Doing the right thing even when no one is looking; Doing what we say we will do; Having the courage to resolve differences; Respecting the uniqueness of every individual.
• Collaboration – Engaging in unfiltered conflict around ideas; Apologizing when appropriate; Taking care of each other and the business; Achieving greatness as One Goodwill; Partnering with our communities to serve our customers.
• Engagement – Valuing attitude and aptitude; Being an ambassador of Goodwill; Going above and beyond; Having fun and celebrating successes; Making life better for those around us.
• Ownership – Leading by example; Driving operational excellence; Holding one another accountable; Making Goodwill better every day; Taking responsibility to initiate solutions.
• Innovation – Encouraging continuous learning; Willing to take risks; Transforming from common to exceptional; Promoting breakthrough thinking; Embracing change.
  

Minimum Qualifications (Education, Experience, Skills)

• Minimum of 2 years’ work experience in Business, Finance, Purchasing, or another related field.
• Minimum 1 year’ experience in purchasing.
• Proven ability to be analytical and handle data effectively.
• Proven ability to utilize an ERP system. Workday experience is a plus.
• Must have knowledge of basic accounting principles and practices.
• Proficient with Microsoft Office Suite, including Word, Excel, and Outlook.
• Excellent written and verbal communication skills.
• Ability to juggle multiple tasks while still delivering high quality results in a fast-paced environment.
• Ability to handle confidential and sensitive information with integrity.
• Ability to pass a background check and drug screen, where applicable for position.
  

You Will Be Eligible For a Comprehensive Total Rewards Package, 1st Of The Month Following 60 Days Of Employment That Includes The Following

• 5 Medical Plans
• Employer Funded Health Reimbursement Account (HRA)
• 3 Dental Plans
• Vision Plan
• 401K (Immediate participation upon hire)
• Employer Paid Life Insurance
• Employee Assistance Program (EAP)
• Paid Time Off; Sick and Vacation
• Paid Holidays
• These are just a few highlights of our key benefit offerings!